AI agents for small businesses
Automate any repeated process in your business. We build AI agents and workflows for your company. Show us how the work is done today, and we turn it into an agent that does it.
Already know the workflow you want built? Get a quote →
Invoice entry
under 1 min
down from 5–10 min each
Inbox triage
minutes of review
down from ~1 hr/day/person
Support first response
minutes, any hour
down from hours, timezone-bound
Typical results for these workflows. We measure your baseline in the audit and commit to numbers per engagement.
How it works
Hand it off. Stay in control. Get the hours back.
Hand it off
Pick one repetitive workflow. The agent learns it from your real data, the way your team does it today.
Stay in control
The agent prepares the work. Your team decides. Anything that touches money, customers, or your books waits for a human sign-off.
Get the hours back
The repetitive work stops landing on your team. We monitor, fix, and improve the agents every month under the Care retainer.
What changes
A workday with agents running
Your team keeps the same inbox and the same accounting tool. There is no new dashboard to learn. The difference is how much is already done when they sit down.
You log off
The inbox holds invoices, receipts, pending approvals, 214 unread. Normally your team works through it tomorrow morning.
Inbox
SupplierCo
Invoice #0447, $2,340.00
Sarah M.
Re: re: re: approval??
no-reply
urgentURGENT: pls respond
scan@hp
Receipt (blurry photo).jpg
A. Chen
Where is my order?
AR Dept
urgentOverdue notice, again
+
Agents at work
The agent reads, codes, matches, and drafts every document overnight. Anything ambiguous is set aside for a person.
22:14:11 invoice_supplierco_0447.pdf → 14 items extracted
22:14:12 GL coding: 6110 Software (11), 6220 Freight (3)
22:14:14 PO match: PO-1187 ✓, budget line ✓
22:14:15 queued for approval → @sarah (threshold $500+)
22:31:08 receipt_amazon_8821.pdf → 6 items extracted
22:31:09 matched to card ending 4417 ✓, GL 6415 Office
22:47:52 statement_chase.csv → 128 rows reconciled ✓
23:02:17 exception: receipt_blurry_019.jpg → human queue
processing queue▋
You approve
You open a prepared queue: drafts ready to send, invoices ready to post, and the few items that need your judgment.
Prepared for you
overnight, ready to approve
handled overnight
Inbox
SupplierCo
Invoice #0447, $2,340.00
Sarah M.
Re: re: re: approval??
no-reply
urgentURGENT: pls respond
scan@hp
Receipt (blurry photo).jpg
A. Chen
Where is my order?
AR Dept
urgentOverdue notice, again
+
22:14:11 invoice_supplierco_0447.pdf → 14 items extracted
22:14:12 GL coding: 6110 Software (11), 6220 Freight (3)
22:14:14 PO match: PO-1187 ✓, budget line ✓
22:14:15 queued for approval → @sarah (threshold $500+)
22:31:08 receipt_amazon_8821.pdf → 6 items extracted
22:31:09 matched to card ending 4417 ✓, GL 6415 Office
22:47:52 statement_chase.csv → 128 rows reconciled ✓
23:02:17 exception: receipt_blurry_019.jpg → human queue
processing queue▋
Prepared for you
overnight, ready to approve
handled overnight
While you sleep
Your agents work around the clock
You keep your hours; the agents don't keep any. Work that arrives at 6 PM is processed, checked, and queued for approval by your morning. A monitoring agent watches the system overnight and fixes what it safely can; anything it can't gets escalated to our team.
Your team
business hours
Passcut agents
around the clock
6 PM
you hand off and log out
2 AM
agents processing, monitored
8 AM
queue ready for approval
Use cases
Start with one workflow
The best first candidates take the most hours and follow the clearest rules.
Don't see your workflow?
If it's repetitive and follows rules, an agent can probably run it. The audit will give you a clear answer.
Integrations
Plugs into what you already run
The agent connects to the tools you use today and works through their APIs: accounting, help desk, inbox, chat, CRM. There is no migration and nothing new for your team to learn.
Tool not shown? The audit maps your exact stack: official API first, exports second, browser automation as the last resort.
- QuickBooks
- Gmail
- Stripe
- Xero
- Zendesk
- Shopify
- HubSpot
- Intercom
- Notion
- Google Drive
- Asana
- Help Scout
- SAP
- Expensify
- Brex
- Airtable
- Dropbox
- Mailchimp
- Trello
- ClickUp
- Zapier
- Make
Human in the loop
Your team approves every sensitive step
Every agent starts in prepare-and-approve mode. It reads, codes, matches, and drafts; a person makes the final call. Nothing touches money or customers without human approval until you widen the agent's autonomy, category by category.
invoice_supplierco_0447.pdf
prepared by Passcut agent, overnight
This week, invoice agent
241 items
Why teams trust it
Ownership, logs, open pricing
You own the system
Code, config, API keys, data: all in your accounts. If we vanish, your agents keep running.
Every action logged
Each action records what was read, what was done, and who approved it. The log is exportable for your accountant or auditor.
Published pricing
Fixed-price pilot, published build ranges, cancel-monthly maintenance. See pricing
22:14:03 watching [email protected], 3 new documents
22:14:11 invoice_supplierco_0447.pdf → 14 items extracted
22:14:12 GL coding: 6110 Software (11), 6220 Freight (3)
22:14:14 PO match: PO-1187 ✓, budget line ✓
22:14:15 queued for approval → @sarah (threshold $500+)
22:31:08 receipt_amazon_8821.pdf → 6 items extracted
22:31:09 matched to card ending 4417 ✓, GL 6415 Office
22:47:52 statement_chase.csv → 128 rows reconciled ✓
23:02:17 exception: receipt_blurry_019.jpg → human queue
06:00:00 nightly report: 241 processed, 2 exceptions, 0 errors
processing queue▋
Learn
Understand what you're buying
Straight explainers on how AI agents actually work, useful whether or not you ever hire us.
What does Passcut do?
We build and maintain AI agents inside the systems you already run: accounting tools, help desks, shared inboxes. The agent does the repetitive work. Your team approves anything sensitive. You own the system we deliver.
Do we need to replace our current software?
No. The agent connects to what you already run: QuickBooks, Xero, Zendesk, Gmail, Slack, your ERP.
Can the AI act without a human?
Only where you allow it, category by category, after you have watched it work. By default, every payment, refund, customer-facing send, and posting to your books needs one human click.
How do engagements start?
With a free 45-minute audit. We map three processes agents could take over, estimate what each would save, and quote the cost. Most clients then run one paid pilot on one workflow.
Where is the team located?
Jakarta, with live overlap with US business hours every day. The agents run around the clock, so work you hand off in your evening is usually done by your morning.
What does it cost?
Pilots start at $4,900 fixed price, production builds from $9,000, and maintenance is $1,500 per month per workflow. Full ranges and what's included are on the pricing page.
How long until an agent is live?
A working pilot on your real data typically runs within 30 days of starting. Production hardening adds a few weeks after that, depending on the systems involved.
Is our data used to train AI models?
No, not for training. The work runs through your own accounts with the model providers, under their no-training API terms, and we document that in the engagement.
Which AI models do you use?
The best fit per task: typically Claude or GPT-class models via API, smaller models where they suffice. Model choice is documented and swappable; you are never locked to one vendor.
What happens when the agent makes a mistake?
Mistakes surface in the run log and the human queue, not in your books. Sensitive actions wait for approval, so errors are caught before they post, and under the Care retainer fixing the cause is our job.
Start with a free workflow audit
A 45-minute call. We map three processes agents can take over, estimate what each would save, and quote what it would cost. No obligation.